by
Stephen O'Connor
There
are a few truly awkward moments in life and just getting through
them
without saying something you’ll later regret is a major
feat.
Like
the time you insisted on picking up that big dinner check for
your in-laws, only to discover that you left your wallet in your
other
suit and this place won’t honor your K-Mart debit card. Or
the time you were making that big presentation at a conference
and realized that you’ve got your son’s 10th grade
biology homework and he’s sitting in fifth hour with your
pie chart overheads. But having to give an employment reference
for a lousy former employee has got to rate as one of the worst.
However, armed with enough ambiguity and double-entendres you
can make even Barney Fife sound competent.
The
Web site laughnet.net has some ingenious suggestions for the reluctant
reference giver. For the chronically absent employee you could
say, “A man like him is hard to find.” The employee
with no ambition could be described with, “You would indeed
be fortunate to get this person to work for you.” While these
responses can keep you out of trouble, they are not honest (there’s
that pesky integrity thing again), and you certainly would hate
being on the receiving end of such dodge-and-weave behavior.
In
an article published in Recruiting Trends magazine (August
1998), Lewis Silverman has outlined seven tips on reference checking.
Silverman is a partner at Jackson, Lewis, Schnitzler and Krupman,
a White Plains, NY, law firm specializing in employment law.
- Use
a reference release form. This form releases
and discharges the former employer from all claims resulting
from disclosed information.
- Expect
reluctance when asking for information beyond what is included
in the reference form. One way to win the reference
giver’s confidence is to demonstrate discretion and thoroughness
in checking references.
- Carefully
phrase questions that elicit a response. “Ms.
X has applied for a job at our firm and I’d appreciate
it if you clarify a few items not covered in our release form,” or “If
this person reapplied for a job at your firm right now, would
you hire him or her?”
- Ask
to meet your counterpart in person if they are reluctant to
provide information over the phone. A half-hour
chat will not only allay the other pro’s fears, but also
open doors for further contact. This tactic is strongly recommended
for important hires.
- Converse
in person with prior employers, particularly for jobs in certain
industries. These industries include safety-sensitive
fields such as health care, teaching, building services, etc.
Taking the extra step is worth the effort.
- Be
attentive to the way your questions are answered. Listen
for hesitancy in responses.
- Does
the reference protest too much or damn by faint praise?
Remember,
reference checking is just one step in the process. Certain
positions require an investigative background check to see
if the candidate has any criminal convictions.
This
article originally appeared in the November/December 2000 issue
of Michigan Health & Hospitals magazine and is being
used with permission.
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