MHA Service Corporation Professional Search Services, Stephen O’Connor, Senior Director . . . . . . . . . . . . . .March 2007

In this issue:

Make Sure You Cover All the Bases When Checking References
Use This Trick to Get the Straight Scoop on Applicants
Staff Matters: Reference Checking: What Goes around Comes Around
Ask Students for These References
Reference Checking Questions
2007 Michigan Healthcare Human Resources Conference
Is Your Risk Management, Patient Safety or Quality Seat Empty?
Professional Search Services: Management Recruiting for the Health Care Community


Make Sure You Cover All the Bases When Checking References

Checking references may be the single best way to guarantee you’ll get what you bargained for when hiring a new employee. But it also seems to be one of the most difficult steps for managers to execute effectively. Improve your reference-checking process by heeding this advice:

  • Prioritize. No matter how promising a candidate appears to be, make the decision that you will not complete the hire until you’ve conducted a proper reference check. Make no exceptions.
  • Disclose. Inform applicants that you will be checking references and conducting background checks. Protect your interests by requiring applicants to sign a release permitting you to ask detailed questions of their former employers and agreeing that they will not sue you or their former employers based on the outcome of these discussions. Provide former employers a copy of the agreement for their files.
  • Reassure. Some applicants may be understandably concerned about having a prospective employer contact their current employer. Reassure these applicants that you will contact only previous employers unless they give permission for you to contact their current boss.
  • Clarify. Don’t just ask whether a former employer was pleased with the candidate’s work. Get down to the nitty-gritty and ask for specific examples to support any assertions.
  • Compare. When reviewing dates of employment, job titles, etc., be on the lookout for inconsistencies between the candidate’s resume and the former employer’s records. Those inconsistencies may signal a problem and should be explained.
  • Discriminate. Positive comments are nice to hear, but they aren’t very telling. That’s why you need to give more weight to negative comments, which can provide critical insight into a prospective employee’s character and performance weakness.

Adapted from “Nine Tips on Checking References,” on AllBusiness.com

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Use This Trick to Get the Straight Scoop on Applicants

People who want to make a good impression aren’t going to provide references who might discuss their negatives. But you may still be able to get the straight story by trying this strategy: After speaking with one of the applicant’s references, casually ask, “Can you think of anyone else who worked closely with this person?” If you’re lucky, the reference will be caught off-guard and blurt out the name of a colleague or supervisor who may provide a more candid assessment.

Adapted from Get Weird! By John Putzier (AMACOM)

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Staff Matters: Reference Checking: What Goes around Comes Around

by Stephen O'Connor

There are a few truly awkward moments in life and just getting through them
without saying something you’ll later regret is a major feat.

Like the time you insisted on picking up that big dinner check for your in-laws, only to discover that you left your wallet in your other suit and this place won’t honor your K-Mart debit card. Or the time you were making that big presentation at a conference and realized that you’ve got your son’s 10th grade biology homework and he’s sitting in fifth hour with your pie chart overheads. But having to give an employment reference for a lousy former employee has got to rate as one of the worst. However, armed with enough ambiguity and double-entendres you can make even Barney Fife sound competent.

The Web site laughnet.net has some ingenious suggestions for the reluctant reference giver. For the chronically absent employee you could say, “A man like him is hard to find.” The employee with no ambition could be described with, “You would indeed be fortunate to get this person to work for you.” While these responses can keep you out of trouble, they are not honest (there’s that pesky integrity thing again), and you certainly would hate being on the receiving end of such dodge-and-weave behavior.

In an article published in Recruiting Trends magazine (August 1998), Lewis Silverman has outlined seven tips on reference checking. Silverman is a partner at Jackson, Lewis, Schnitzler and Krupman, a White Plains, NY, law firm specializing in employment law.

  • Use a reference release form. This form releases and discharges the former employer from all claims resulting from disclosed information.
  • Expect reluctance when asking for information beyond what is included in the reference form. One way to win the reference giver’s confidence is to demonstrate discretion and thoroughness in checking references.
  • Carefully phrase questions that elicit a response. “Ms. X has applied for a job at our firm and I’d appreciate it if you clarify a few items not covered in our release form,” or “If this person reapplied for a job at your firm right now, would you hire him or her?”
  • Ask to meet your counterpart in person if they are reluctant to provide information over the phone. A half-hour chat will not only allay the other pro’s fears, but also open doors for further contact. This tactic is strongly recommended for important hires.
  • Converse in person with prior employers, particularly for jobs in certain industries. These industries include safety-sensitive fields such as health care, teaching, building services, etc. Taking the extra step is worth the effort.
  • Be attentive to the way your questions are answered. Listen for hesitancy in responses.
  • Does the reference protest too much or damn by faint praise?

Remember, reference checking is just one step in the process. Certain positions require an investigative background check to see if the candidate has any criminal convictions.

This article originally appeared in the November/December 2000 issue of Michigan Health & Hospitals magazine and is being used with permission.

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Ask Students for These References

IStudents at large universities don’t always have the opportunity to interact personally with their professors, which explains why a recent Cal State Long Beach survey found that most don’t know whom to ask for recommendations. Rather than insisting on a faculty reference, ask if you can contact others who could attest to a student’s character and work ethic, such as volunteer supervisors, family acquaintances, and even clergy.

Motivational Manger, Jan. 2007

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Reference Checking Questions

Just the Facts

  • What were the candidate’s dates of employment?
  • What was the candidate’s title?
  • What were the candidate’s general responsibilities?
  • What is your relationship to the candidate (peer, subordinate, superior)?
  • How long have you known the candidate?

On the Job

  • How would you describe the overall quality of the candidate’s work? Can you give me some examples?
  • (For superiors) What areas of performance did you have to work on?
  • What would you say are the candidate’s strengths?
  • What would you say are the candidate’s weaknesses?
  • How would you compare the candidate’s work to the work of others who performed the same job?
  • What kind of environment did the candidate work in?
  • How much of a contribution do you think the candidate made to your company or department?
  • How would you describe the candidate’s ability to communicate?
  • How does the candidate handle pressure/deadlines?
  • How well does the candidate get along with co-workers?
  • How well does the candidate get along with managers?
  • How well does the candidate supervise others? Can you give me your impressions of his/her management style? Describe the candidate’s success in motivating subordinates.
  • How does the candidate handle conflict situations?
  • Based on the candidate’s performance with your company, do you think he/she would be good in the type of position we’re considering him/her for?
  • What motivates the candidate? How ambitious is he/she?

The Bottom Line

  • Why did the candidate leave your company?
  • Would you rehire this person?
  • Would you recommend this candidate for this type of position?
  • What type of work is the candidate ideally suited for?
  • Were there any serious problems with the candidate that we need to be aware of before making a hiring decision?
  • Do you have any additional information to share with us about this candidate?

HR Magazine, June 2000

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2007 Michigan Healthcare Human Resources Conference


MARK YOUR CALENDAR NOW!

For additional information contact:
Wendy Knight (517) 886-8416 • Steve O'Connor (517) 886-8319

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Is Your Risk Management, Patient Safety or Quality Seat Empty?

The Risk Management and Patient Safety Institute and MHA Service Corporation’s Professional Search Services have teamed up together to provide you the support you need to fill your risk management, patient safety or quality management vacancies. We offer temporary staffing; search services for a long-term, permanent replacement; and mentoring and coaching once you find the right person.
6215 W. St. Joseph Highway
Lansing, MI 48917
(888) 466-4272
Fax: (517) 323-6180
E-mail: rmpsi@rmpsi.com
www.rmpsi.com
6215 W. St. Joseph Highway
Lansing, MI 48917
(517) 663-5755
Fax (517) 323-0913
E-mail: soconnor@mha.org
www.mhaservicecorp.com

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Professional Search Services: Management Recruiting for the Health Care Community

Steve O'Connor, SPHR,
Senior Director

Professional Search Services

  • Large national candidate pool
  • Internet recruiting at www.mhaservicecorp.com
  • Background checking service
  • Low contingency fee

When you need a healthcare management recruiter, call Steve O’Connor at the Michigan Health and Hospital Association in Lansing, MI at (517) 663-5755. He’s the search consultant who produces this monthly newsletter and has hundreds of management candidates currently registered with his service. Most are open to relocation. You are also invited to browse his web site for more information on Professional Search Services at www.mhaservicecorp.com.

Available positions may include:

CEO/CFO/COO/VP • Facilities Management • Finance • Food Service • Fund Development • Health Information Management • Home Health Care • Human Resources • Information Systems • Managed Care • Management Engineering • Marketing/Public Relations • Materials Management • Nursing Administration • Physician Practice Administrators • Planning• Rehabilitation Management • Social Work • Training and Development • Utilization Review

For more information contact:

Stephen O’Connor, SPHR, Senior Director
MHA Service Corporation
Professional Search Service

Corporate Office:
6215 West St. Joseph Hwy.
Lansing, MI 48917
(517) 663-5755
E-mail Address: soconnor@mha.org

 

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Professional Search Services
Management Recruiting for the Health Care Community

 

Stephen O’Connor, SPHR, Senior Director
6215 West St. Joseph Hwy. • Lansing, MI 48917
(517) 663-5755
E-mail: soconnor@mha.org

 

Full Service Background Screening
and Applicant Tracking

Sales Department
3009 Douglas Blvd., 3rd Floor
Roseville, CA 95661
(800) 943-2589
www.absolutehire.com

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